Public Records

Governor’s Proclamation 20-28 Affecting Public Records Requests

Due to the Governor’s Proclamation 20-28 (Open Public Meetings Act and Public Records Act), which was issued March 24, 2020 to help stem the spread of the coronavirus disease 2019 (COVID-19) outbreak and promote public health and safety, the Port will suspend in-person submissions and inspection of public records until further notice. The proclamation temporarily suspends the Public Records Act (PRA) requirement that agencies respond to public record requests within five business days from receipt, and to maintain business hours for public inspection and copying of records for a minimum of 30 hours a week. It is effective from March 24, 2020 until midnight, April 23, 2020, unless extended beyond that date. 

The Port will still respond to public records requests submitted either through the Port’s Public Records website link below, or by phone; however, all Port offices are closed in an effort to reduce the spread of COVID-19 (Coronavirus) and cannot access the applicable records until it opens once again to staff and the public. The Port, like everyone else, is taking COVID-19 seriously and believes it is our duty to prioritize our staff and the public’s health and safety. As we continue to navigate these uncharted waters, we ask for patience from our customers and the public.

Overview

The Port of Olympia is committed to make any and all public records available to the public upon request. The policy below defines how the Port will respond to requests. If you are interested in requesting a public record, please complete the form below.

Please be as specific as possible when describing the record(s) requested. Additionally, please indicate what action is requested:

Inspection Only: Public records may be available for inspection at the Port of Olympia administrative offices during Port hours. No fee will be charged for the inspection or location of public documents.

Copy(ies): Specify the number of copy(ies) requested and if the copy(ies) is to be delivered by mail, fax, or to be picked up in person. See the Records Request Fee Schedule below for costs.

Email (If possible): See Electronic Files in the Records Request Fee Schedule below.

For public records requests, please view the following documents:

Records Request Fee Schedule

DESCRIPTION UNIT of MEASURE
COST
Copies, paper
Each page
$0.15
Copies, scanned
Each page
$0.10
Electronic files
Per 4 files
$0.05
Electronic files
Per gigabyte of records
$0.10
8 GB USB flash drive
Each $7.00
16 GB USB flash drive
Each $11.00
CD Each $2.50
DVD Each $10.00
8 1/2 x 11 color copy
Each page
$0.50
11 x 17 color copy
Each page
$1.00
Postage 100% of actual cost
  

The Port will waive charges under $2.00. Records will be released after the Port receives payment, when fees are applicable.